Job Description

Fiscal Analyst 1 - Non-Permanent - Four Openings - *10902-24

Classification- Fiscal Analyst 1 (FA1)
Job Status- Full-Time/Non-Permanent
Number of Vacancies- Four (4)
Appointment Length 6 Months - October 1, 2024 March 30, 2024
WDFW Program- Financial Services Program
Duty Station- Olympia, Washington Thurston County

This entry-level accounting role provides a valuable opportunity to handle essential, deadline-driven financial tasks that affect all WDFW programs and personnel across the state.

As part of your responsibilities, you will ensure the precise and prompt processing of purchase card (p-card) transactions, while adhering to internal guidelines and statewide financial regulations.

You will also oversee the Fiscal Office inbox, acting as a primary contact for inquiries and communications, contributing to the efficient financial operations of the organization.

What to Expect-

Among the varied range of responsibilities held within this role, the Fiscal Analyst will:

1. Ensure timely and accurate distribution of agency purchase card (p-card) transactions:
   • Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
     • Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.
     • Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
     • Contact employee/vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.
     • Make sure all applicable sales taxes are paid on purchases. When applicable, apply use tax.
   • Complete, batch and process p-card log for payment:
     • Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
     • Assign batch numbers and document numbers.
     • Enter payment data from p-card log into the AFRS Financial Toolbox template.
     • Upload spreadsheet to AFRS via the AFRS Financial Toolbox.
     • Verify upload for accuracy of data entry.
2. Responsible for the daily audit, review, and management of all incoming electronic fiscal documents:
   • Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox.
   • Determine which unit documentation or communication goes to.
   • Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
   • Assist with tracking and reconciliation of all outstanding P-Card logs.

Working Conditions:

Work Setting, including hazards: Will work in an office setting.

Schedule: Typically, Monday Friday, 8:00 A.M. - 5:00 P.M. Occasional overtime might be required to meet deadlines during peak periods.

Travel Requirements: May require limited amounts of travel.

Customer Interactions: Large amount of communication with field and office staff via phone, e-mail and in person. Staff may encounter disgruntled employees or vendors on occasion when requesting information regarding payments or non-payments.

Qualifications:

Required Qualifications:

Associate degree in business, public administration, accounting, economics, statistics, or relevant field.

OR

One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.

OR

Six (6) months as a Fiscal Technician.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
• Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
• Ability to handle the publics money when processing financial transactions responsibly and accurately.
• Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
• Knowledge of effective communication processes with internal and external customers.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Job Tags

Similar Jobs